This web page outlines the availability of ERDC’s P20W data sources by sector and data contributing organization.
This page outlines the availability of ERDC’s P20W data sources by sector and data contributing organization. For more detailed information about each data source, review ERDC’s P20W Data Handbook and other resources on the Working with ERDC data page.
First Available Year and Most Recent Year can represent either an academic year or a calendar year, depending on the data source. Academic Years are used by: OSPI, SBCTC, PCHEES, NSC, WSAC. Academic Years are identified by the year in which the academic year ends (i.e., 2018 represents the 2017-2018 academic year). Calendar Years are used by: DCYF, WTB, LNI, ESD and represent January-December of the year listed.
Last Updated: 11/08/2024
Core P20W Data Sources
When the Most Recent Year Available cell is blank, it means that data element is available for the current year.
| Sector | Organization that provides the Data | File Description | First Available Year | Most Recent Year |
| Early Learning | Department of Children Youth and Families (DCYF) | Early Support for Infant and Toddlers (ESIT) - Enrollment and associated information for the ESIT program participants | 2009 | |
| Early Learning | Department of Children Youth and Families (DCYF) | Early Childhood Education Assistance Program (ECEAP) - Historical enrollment and associated information for ECEAP participants (from legacy system) | 2000 | 2012 |
| Early Learning | Department of Children Youth and Families (DCYF) | Early Learning Management System (ELMS) - Enrollment and associated information for ECEAP participants (current system) | 2013 | |
| Early Learning | Department of Children Youth and Families (DCYF) | Childcare subsidy program (CCSP) - information for CCSP programs and participants | 2012 | |
| Early Learning | Department of Children Youth and Families (DCYF) | Early Learning Assessment - Teaching Strategies GOLD assessment for ECEAP students | 2013 | 2019 |
| Early Learning | Department of Children Youth and Families (DCYF) | Early Learning Workforce - MERIT (Managed Education and Registry Information Tool) is a system for early learning professionals to log their employment, training, degrees and certifications in the field of early learning. | Not yet available to request | |
| K12 Public School | Office of Superintendent of Public Instruction (OSPI) | Kindergarten Assessment (WA KIDS) - Assessments for public kindergarten students | 2012 | |
| K12 Public School | Office of Superintendent of Public Instruction (OSPI) | Comprehensive Education and Data Research System (CEDARS) - K12 student enrollment, graduation, course, and other administrative academic information | 2010 | |
| K12 Public School | Office of Superintendent of Public Instruction (OSPI) | Core Student Record System (CSRS) - K12 enrollment and limited K12 program information for the period prior to the CEDARS K12 data collection | 2005 | 2010 |
| K12 Public School | Office of Superintendent of Public Instruction (OSPI) | Annual Statewide Assessment - Assessments for students enrolled in public K12 between grades 3-12 | 2005 | |
| K12 Staff and Educators | Office of Superintendent of Public Instruction (OSPI) | K12 school and district personnel (S-275) - Demographic, degree. experience, contract, and assignment information for public K-12 staff | 2003 | |
| K12 Staff and Educators | Office of Superintendent of Public Instruction (OSPI) | Educator certification – Certificate and endorsement records for all teachers who receive teaching certificates | 1901 | |
| K12 Staff and Educators | Office of Superintendent of Public Instruction (OSPI) | Retention and mobility - for each teaching staff, including each assignment and role they hold | 2002 | 2021 |
| Postsecondary | State Board for Community and Technical Colleges (SBCTC) | Public Community and Technical Colleges (CTC) - Student program and course enrollments and completions at public CTCs in Washington | 2005 | |
| Postsecondary | Education Research and Data Center (ERDC) | Public Centralized Higher Education Enrollment System (PCHEES) - Student program and course enrollments and completions at four-year public institutions in Washington | 2008 | |
| Postsecondary | National Student Clearinghouse (NSC) | Private and Out-of-State Institutions - Postsecondary enrollment and graduation data for select students from private institutions and out-of-state public institutions | 2008 | |
| Postsecondary | Educator Preparation Program (EPP) | Educator Preparation Program (EPP) - Student enrollment and program records, and institution- and program-level information for EPP programs in Washington | 2017 | |
| Postsecondary | Workforce Training Board (WTB) | Washington Private Vocational Schools - Student enrollments and completions at private vocational schools in Washington | Not yet available to request | |
| Postsecondary | State Board for Community and Technical Colleges (SBCTC) | General Equivalency Development (GED) - GED records for Washington state GED completers | 2011 | |
| Apprenticeship | Labor and Industries (LNI) | Registered Apprenticeships - Cumulative participation records for each apprenticeship program participant by program/occupation enrollment segment. | 2000 | |
| Workforce | Employment Security Data (ESD) | Workforce Data - File of wage records for all individuals employed in wage-paying positions for a subset of employers based in Washington, along with a summary file of employer characteristics that can be associated with employees in the wage record file | 2000 | |
| Community and Organizational Characteristics | U.S. Census American Community Survey (ACS) | American Community Survey / Census - Weighted ACS Demographic Profiles data for 5-year intervals at the school district level; includes social data, economic data, housing data, and demographic data | 2005-2009 |
Restricted Use Data
| Sector | Organization that provides the Data | File Description | First Available Year | Most Recent Year |
| Financial Aid | Washington Student Achievement Council (WSAC) | Unit Record Financial Aid - Financial aid information of matriculated students in Washington public postsecondary institutions who were awarded and accepted need-based aid. | 2005 | 2022 |
| Financial Aid | Washington Student Achievement Council (WSAC) | College Bound Scholarship Data - Students who have ever started a College Bound Scholarship application or who have been auto-enrolled in the College Bound Scholarship program*.
*Note: Data relating to students who do not complete the application is restricted for WSAC use only. | 2016 | 2019 |
| Financial Aid | Washington Student Achievement Council (WSAC) | Financial Aid Family Income - information for all students that have applied for financial aid in Washington | 2013 | |
| Special Populations and Programs | Department of Children Youth and Families (DCYF) | Early Childhood Educational Assistance Program (ECEAP) - Boolean questions responses to questions asked during application process | 2013
| |
| Special Populations and Programs | Administrative Office of the Courts (AOC) | Criminal Justice (AOC)- Case-level and person-level data for individuals involved in criminal, juvenile offender, and infraction cases filed within Washington State Superior, District, and Municipal courts | 2010 | |
| Special Populations and Programs | Department of Corrections | Criminal Justice (DOC) - Custody records for individuals incarcerated or under community supervision for more than one year (excludes local detention and Juvenile Rehabilitation). | 2010 | |
| Special Populations and Programs | Department of Children Youth and Families (DCYF) | Foster Care - Records for children and youth who were placed in foster care and authority between ages 3-21, including youth involved in extended foster care | 2012
| |
| Special Populations and Programs | Department of Commerce | Homelessness - Record-level data for students experiencing homelessness collected via survey from individuals receiving housing services | ||
| Special Populations and Programs | Department of Children Youth and Families (DCYF) | Juvenile Rehabilitation Roster – administrative data for youth up to age 25 involved with juvenile justice facilities | 2014
| 2023 |
| Special Populations and Programs | Office of Superintendent of Public Instruction (OSPI) | K-12 Institutional educational services – enrollment records for students who received K-12 educational services at any type of institutional education facility | 2013
|
Additional data sources that are in development and not yet ready to request include:
- DCYF Teaching Strategies Gold (TSGold) Assessments
- WSAC College Bound
- OSPI Dual Credit Exam Scores
- OSPI English Learner Annual Assessments
- OSPI K-12 Graduation Pathways
- WTB Washington Private Vocational Schools
- ESD Workforce Innovation and Opportunity Act (WIOA) Program
Once ERDC finishes the development stage, these data sources will be updated in the tables below and added to the P20W Data Dictionary.